Data Sharing Agreement
Purpose of this Data Sharing Agreement
The purpose of this Data Sharing Agreement, as read with our Privacy Statement, is to set out how the Bond Gallery Group collects, uses, shares and otherwise processes all 3rd Party personal information, in line with the Protection of Personal Information Act (“POPIA”). This Data Sharing Agreement will be effective from 1 July 2021.
After contacting any 3rd Party, Bond gallery will only further process personal information of the 3rd Party in terms of a specific mandate with the 3rd Party, should the 3rd Party enter into such a mandate with Bond Gallery. Any such mandate will be subject to Bond Gallery’s Privacy Statement. Should the 3rd Party not conclude a mandate with Bond Gallery, then Bond Gallery will not retain any personal information of the 3rd Party unless required by law.
Bond Gallery commitment to privacy and POPIA compliance
You should only share 3rd Party personal information with us if you have the 3rd Party’s consent or are otherwise entitled to share such information, by reason of a processing justification under POPIA or any other reason. You should only share such information as is necessary and you should inform the 3rd Party that you have shared the information with us. Should the 3rd Party withdraw their consent given to you, you should notify us thereof as soon as possible.
- The 3rd Party may withdraw his or her consent at any time;
- Should the 3rd Party withdraw such consent or not grant Bond Gallery a specific mandate, then Bond gallery will not retain any personal information of the 3rd Party.
We will take all reasonable steps to keep all 3rd Party personal information safe and confidential, and will comply with any undertakings given by you to the 3rd Party in regard to their personal information, alternatively, we will delete their personal information from our recorded keeping systems.
Should you receive any complaints from a 3rd Party in regard to any personal information shared with us, you will notify us as soon as reasonably possible so that we can address the complaint. You can do so by emailing firstname.lastname@example.org or by otherwise making contact with us.
Binding nature of this Data Sharing Agreement
Acceptance is voluntary
Purpose for processing a 3rd Party’s personal information
We undertake in favour of our Business Partner (and the 3rd Parties) that we will only process the 3rd Party’s personal information for the following purposes:
- Applying for home loan finance on behalf of the 3rd Party and any home loan / home related and personal lines insurance products;
- Applying for any other product or service specifically requested by the 3rd Party or by the Business Partner;
- Advising the 3rd Party about related products and services that he or she may qualify for as offered by:
- Any company with the BOND GALLERY;
- Any third-party provider that offers related products and services.
We will ensure that any such third-party provider has agreed to keep the information confidential and that same can only be used for a specific agreed purpose.
We will not use 3rd Party personal information for a different purpose than the one stated when you provided the data to us. A 3rd Party may opt out of communications about updated information, new services and marketing messages at any time.
We keep personal information confidential
We will keep the 3rd Party personal information confidential, notwithstanding the source it is collected from, i.e. from our Business Partner, the 3rd Party or any other source.
Sharing of personal information
If a third party asks us for any of 3rd Party personal information, we will share it with them only if:
- The 3rd Party has given consent for the disclosure of this information to that third party for the provision of the BOND GALLERY Group, for example financial institutions, lenders, insurance companies, deposit taking institutions and FICA verification agencies;
- Any person or organisation that has a legal right to access the information, for example, regulators, and/or any party entitled to such information in terms of a contract with the 3rd Party.
Sharing for research and improvement purposes
While Bond Gallery may share and combine all 3rd Party personal information for market, statistical and academic research purposes, in such cases the personal information will be de-identified.
Direct Electronic Marketing and opting out
Bond Gallery will not use information provided by a Business Partner for Direct Electronic Marketing unless it has obtained the 3rd Party’s consent to that. Additionally, Bond Gallery will always permit a 3rd Party to opt out of any communications.
3rd Parties have the right to know what personal information we have
All 3rd Parties have the right to know what personal information we hold about them and have the right to ask us to update, correct or delete their personal information. Where we cannot delete their personal information, we will take all steps to make it anonymous. Examples of where we may not be able to delete personal information include where the law requires us to keep it.
The following are examples of laws that require us to collect and keep personal information:
- The Electronic Communications and Transactions Act (ECT)
- The Financial Intelligence Centre Act (FICA)
- The Financial Advisory and Intermediary Services Act (FAIS)
- The National Credit Act (NCA)
- The Consumer Protection Act (CPA)
- Long-term Insurance Act (LTIA).
- Financial Sector Regulation Act (FSRA)
Transferring personal information outside South Africa
We will take reasonable steps to ensure that any country, company or person that to which we pass personal information (for example, for the use of cloud services) agrees or is obliged by law in that jurisdiction to treat personal information with the same level of protection as required by the laws of South Africa.
Changing this Data Sharing Agreement
We may change this Data Sharing Agreement at any time. The most updated version will always be available on www.bondgallery.co.za and will be effective only from publication on our website.